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Author Guidelines

The editors welcome the opportunity to discuss preliminary proposals with potential contributors by email. Please see the contact address given in the call for papers for that issue.

Articles must be original work.

Authors will retain copyright in the article. The TEI Consortium requires that you grant a Creative Commons Attribution 4.0 International License in the article to the general public under the author agreement.


File format

The journal accepts submissions in a word-processor file format (OpenOffice, Microsoft Word, RTF, etc.) or in an XML format. If you are using TEI XML, please consider using our jTEI authoring tools, which are explained on the TEI Wiki:

Submissions should be in English with US spelling and follow the the Chicago Manual of Style (16th ed.) for punctuation, citation styles, and other matters apart from spelling. Submissions are accepted in three categories that reflect the current state of TEI-related research and address the growing need for reference corpora and data sets:

  • Research papers (about 5,000 to 7,000 words): Research papers document conceptual, theoretical, exploratory, and innovative work and include the apparatus one expects in a scholarly research paper: scholarly citations, footnotes, appropriate bibliography, etc.
  • Project / Tool Notes (about 2,000 to 4,000 words): Project/Tool notes are descriptive reports that detail the accomplishments and contributions of a particular project, tool, encoding method, etc.
  • Data sets (about 1,500 to 4,000 words): Data sets are organized collections of TEI or related data that are accompanied by a short descriptive paper that describes the data set and its contribution to the the TEI and other scholarly communities. The data set must be published in a publicly accessible archive such as GitHub, TAPAS, or the Oxford Text Archive. The jTEI will not host the dataset, but will publish the descriptive paper along with a link to the data set.

Submissions should have the following components in this order:

  1. article title
  2. name(s) of author(s)
  3. an abstract of approximately 150–250 words
  4. up to 7 keywords in which only proper nouns are capitalized (for use within the journal only, so don't include "TEI" as a keyword)
  5. text of the article itself (see suggested word counts above)
  6. biographical statement(s) of no more than 100 words about each author, including job title(s), affiliation(s), and email address

Submissions should use the author-date system of documentation, examples of which are given in the online “quick guide” and which is explained in detail in chapter 15 of the Chicago Manual of Style. That is, cite sources using the form "(Smith 1998)" in the text (no footnote), and at the end of the article, list the work by Smith published in 1998, along with other works cited.  This list should only include works cited, not a full bibliography of related publications.  Only use footnotes for parenthetical commentary or to give the URL of a website for a project, piece of software, or other online resource for which a full bibliographic citation is unnecessary.

For the convenience of authors, here are citations to the HTML versions of recent releases of the TEI Guidelines:

Association for Computers and the Humanities (ACH), Association for Computational Linguistics (ACL), and Association for Literary and Linguistic Computing (ALLC). 1999.  Guidelines for Electronic Text Encoding and Interchange (TEI P3), edited by C. M. Sperberg-McQueen and Lou Burnard. Chicago and Oxford: Text Encoding Initiative. First published 1993.

TEI Consortium. 2001. TEI P4: Guidelines for Electronic Text Encoding and Interchange: XML-Compatible Edition, edited by C. M. Sperberg-McQueen and Lou Burnard. N.p.: TEI Consortium.

TEI Consortium. 2013. TEI P5: Guidelines for Electronic Text Encoding and Interchange. Version 2.5.0. Last updated July 26. N.p.: TEI Consortium.

Note that when citing TEI P5 Guidelines, the URL of the actual version cited (2.5.0 in the example above) in the TEI Vault should be used, rather than the default URL of the current version. This ensures that the link always points to an unchanging archive version. All Vault versions of the Guidelines can be found at

Authors whose native language is not English are strongly encouraged to have their manuscripts edited by someone familiar with English-language scholarly journals before submitting.


To supplement the Chicago Manual of Style, authors are encouraged to follow the TEI's house style and the notes below:

  1. "digital humanities" (not "Digital Humanities")
  2. "markup" as a noun or adjective, "mark up" as a verb, but a "marked-up document"
  3. "stand-off markup", not "standoff markup"
  4. "data" and "metadata" are always plural (following Chicago)
  5. "email", not "e-mail"
  6. "tagset" (not "tag set")
  7. "TEI Guidelines", not "TEI guidelines" or "Guidelines of the TEI" (no italics)
  8. "TEI P5", not "TEI Proposal 5" (no italics)
  9. "TEI Board" (not "TEI board")
  10. "TEI Council" (not "TEI council")
  11. Please put technical terms (element names, attribute names, attribute values, names of model classes, etc.) in a fixed-width (monospace) font.
    • For element names, surround the name of the element with angle brackets.
    • For attribute names, insert an at sign ("@") before the name of the attribute.
    • For attribute values, surround the string with quotation marks (").
  12. Use Chicago's simple rule for hyphenation at the beginning of a sentence or title (only capitalize the first word unless the second is a proper noun): "Death-defying" but "All-American"
  13. For terminological differences between American and British English that might be confusing, give both.  For example, "full stop (period)" or "period (full stop)".
  14. For an em dash—one that indicates a break in a sentence like this—either use the em dash character on your word processor instead of two hyphens. Leave no space on either side of the dash. For the long dash in bibliographies, use three consecutive em dashes.
  15. Commas: When a conjunction joins the last two elements in a series of three or more, a comma—known as the serial or series comma or the Oxford comma—should appear before the conjunction. Chicago strongly recommends this widely practiced usage, blessed by Fowler and other authorities, since it prevents ambiguity. If the last element consists of a pair joined by and, the pair should still be preceded by a serial comma. Example: She took a photograph of her parents, the president, and the vice president.
  16. While Chicago allows use of Latin-based scholarly abbreviations like "i.e." and "e.g.", it says to use them only in parentheses or in notes. In other cases, "that is" and "for example" should be used. (See 6.43 for examples, including correct use of punctation around these.) For consistency and ease of reading by those who don't know Latin well, please use the English expressions in all cases.
  17. Figures: In text, the word figure should not be italicized, should be in lowercase, and should be spelled out. The exception is a parenthetical reference, where it should be abbreviated: (“fig. 10”). Please include a figure number and, if applicable, a caption, both below the figure.
  18. Tables: In text, the word table should not be italicized and should be in lowercase, even when referring to a particular table in the article. Please include a table number and, if applicable, a caption, both below the table.
  19. Use "Title Case" instead of "Sentence case" for English titles and subtitles. Write other titles as is practice in that language.
  20. In references, do not include access dates for URLs unless the date of publication or revision is unknown.
  21. In references, when including both a URL for a document and a DOI reference, include the URL first, followed by the DOI (prefixed with "doi:"). Include a period after each.

Articles must be submitted using the journal's online submission system. First-time submitters must create a user account in order to submit an article.

Once an article is accepted, the author will be offered an opportunity to revise the article. Editors reserve the right to edit submissions for appropriate length and style, and contributors will have the opportunity to review revisions. Markup and styling in submissions will be retained in the published version at the discretion of the editors. A detailed description of the process and what to expect appears below.

What to expect after submission

1. Review
Once all the submissions for a specific issue are received, reviewers will be assigned. Your article will be reviewed by two or three reviewers, a process that can take some months, and then a decision will be made.

2. Revision
In rare cases, the article may be accepted as it is, but the most common response is to request some revisions; you'll be provided with the responses and feedback from the reviewers, and asked to address their concerns by making changes to the article within three weeks or so. Some articles may also be rejected, either for reasons of quality, or because they do not fit with the mission of the journal or the topic of a particular issue and might be better placed in another publication.

3. Acceptance
After the revised submission is received, a second review process will be undertaken to confirm that the changes have adequately addressed the concerns of the reviewers, and if so, we'll let you know that the article has been accepted. In some cases, further revisions might be requested.

4. Copyediting
Next, the article enters a copyediting phase, it which it will be edited by at least two, usually three, of the journal's editors, one of whom is a professional copyeditor. More detailed attention will be paid to refinements of language, style and format. This can take some months, since we're often editing many articles at the same time. At the end of that process, you'll receive two copies of the article in word-processor format from us: one has all the changes suggested and implemented by the editors along with all their discussions and comments intact, and the other has a much simpler version in which only changes which we believe require your approval or further input from you are highlighted. You'll be asked to accept or reject changes proposed, respond to queries, and return the result to us.

5. Encoding
The final version of the article we receive from you will then be encoded in TEI XML, and input into the journal publication system to create PDF and HTML versions.

6. Proofing
Once the PDF and HTML versions are available on the website (although still password-protected), you'll be asked to do a final proofing along with the editors, to ensure that nothing has been missed, and no new issues have been introduced during the encoding phase.

7. Publication
Your article will finally be published and announced in various venues. This may be as part of the entire issue, in the case of a small issue published in a single set; or in the case of larger issues, it may be published as part of a smaller batch of interim articles in a "rolling" process.

You can well imagine that this entire process can take a great deal of time, especially since a great deal of it depends on the work of volunteers, and on yourself (and we know how busy you are). Please be patient and know that we will eventually get through the process and publish your article.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in a word-processor file format (OpenOffice, LibreOffice, Microsoft Word, RTF, etc.) or in an XML format.
  3. If the submission includes diagrams that could be encoded in TEI and rendered in HTML (such as screenshots, diagrams, complicated tables), versions of the images in a lossless format (such as a raster/bitmap format at least 1,024 pixels wide, or a vector format) have been uploaded as supplementary files. If submitting the article in a word-processor format, this document includes embedded low-resolution versions of images at the appropriate places in the text.
  4. The text uses the Chicago author-date system for all references.  Where available, URLs for the references have been provided.
  5. The submission document (not just OJS metadata) includes:
    • an abstract approximately 150-250 words
    • up to 7 keywords
    • a biographical statement of no more than 100 words about the author(s), including job title(s), affiliation(s), and email address

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.